The final handover for a wedding planned from abroad

Consolidate the approved plan

Prepare one final version of the seating plan, programme and supplier schedule. Label earlier drafts as superseded. Confirm that the venue and production team have the same approved layout and access times, including removal after the event.

Name contacts and escalation routes

Identify the operational contact for each supplier and the person authorised to approve an on-the-day change. Share only the contact information people need for their role. The couple should know whom to reach without having to coordinate every technical issue.

Check unresolved items honestly

List any outstanding confirmations rather than hiding them in a large document. Confirm guest requirements, transport responsibilities and the outdoor alternative where relevant. Close with a clear record of what has been approved and what still needs a decision before installation.