Compare wedding supplier quotes on the same scope

Build a common brief

Send every supplier the same date, venue, guest estimate and design requirements. State whether the event space is booked and which services the hotel provides. Comparing proposals based on different assumptions rarely reveals the real difference in cost or delivery.

Check quantities and responsibilities

List quantities, dimensions, materials and service hours beside the price. Identify who supplies power, approves drawings, coordinates installation and removes equipment. A shorter quote may leave those tasks outside its scope; request clarification instead of assuming they are included.

Compare the commercial terms

Review payment dates, cancellation terms, changes, overtime and applicable charges. Ask how substitutions are approved if an item becomes unavailable. Keep the comparison with the final written proposal so later approvals refer to the same agreed scope.